How to insert PDF into Word documents the right way

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Did you know you can insert a PDF into any Word document ? It ’ second true – and very handy ! alternatively of rewriting a PDF ’ s contents into your Word text file, or copy-pasting the text, you can merely import and embed a PDF into Word .
here, we ’ ll usher you how to insert a PDF into Word, import PDF into Word, and discuss ways to better manage your PDF files on the Mac .
need to know tips :

  • PDFs can be added to Word as embedded objects, or clickable objects.
  • You can add text-only versions of PDFs with images to a Word file.
  • Embedding a PDF shows the first page of a PDF, not the full document.
  • Linked PDFs can appear as icons, or display the first page of a PDF.

Insert PDF into Word Document as an Embedded Object

First things first : before you insert any PDF into a Word charge, it ’ second wise to make surely you are done editing the PDF. Your PDF embed international relations and security network ’ thymine always a “ living ” document inwardly Word, so edits made after you embed it may not show up. We prefer using Nitro PDF Pro to manage PDFs before adding them to Word .
Nitro PDF Pro is a mighty app that allows you options for marking PDFs up, redacting important information from a page, and helps you quickly and easily reorder and delete pages. All great tools to have when you want to insert a PDF into Word !

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Remember, when you embed a PDF in Word, it ’ second no farseeing connected to the source. It ’ sulfur more like making a transcript of a PDF, which is represented in a Word document. This is why we advise that you make all of your edits ahead of embedding the file .
here ’ s how to how to insert PDF into Word :

  1. Open Word on your Mac
  2. Open a document you’d like to add a PDF to
  3. Place the cursor where you want the PDF to embed
  4. Select “Insert” at the top of the Word window
  5. In the “Text” group, Select the “Object” icon
  6. Select “Object” from the drop-down menu  select Object in Word
  7. Select “From File” from the popup window  insert PDF Word from file
  8. Select the PDF you’d like to embed from your Mac’s file system
  9. Click “Insert”  insert PDF Word

How to Insert PDF into Word as a Linked Object

now that you know how to add a PDF to a Word document, let ’ s discus linked objects. Adding a PDF to a Word document as a linked object means you ’ ra linking to the PDF as an external text file. This besides means you have to have the PDF hosted somewhere, like OneDrive, and both your PDF and Word documents must have a dependable connection to the cloud if you ’ re sharing the Word document with others. If you edit the PDF on a Mac that isn ’ metric ton connected to OneDrive, for case, changes may not be reflected in the linked object in Word .
bill : Linked objects in Word can be displayed as icons, or embedded documents. Consider which is best for the end user before adding the document .
here ’ s how to add a PDF to a Word document as a linked object :

  1. Open Word on your Mac
  2. Open a document you’d like to add a PDF to
  3. Place the cursor where you want the PDF to embed
  4. Select “Insert” at the top of the Word window
  5. In the “Text” group, Select the “Object” icon
  6. Select “Object” from the drop-down menu 
  7. Select “From File” from the popup window 
  8. Select the PDF you’d like to embed from your Mac’s file system
  9. Select “Options”
  10. Click the “Link to file” box
  11. Click “Insert” 

How to Insert Text from PDF into Word

Have you ever asked yourself “ can I insert a PDF into Word that is text only ? ” Of course you can ! PDFs with a lot of imagination, like studies with graph associated, may not be necessary for your Word document. It ’ s possible you plainly need the text, and not the fancy images .
not to worry – you can easily add the textbook of a PDF and leave the pictures or images out. here ’ sulfur how :

  1. Open Word on your Mac
  2. Open a document you’d like to add a PDF to
  3. Place the cursor where you want the PDF to embed
  4. Select “Insert” at the top of the Word window
  5. In the “Text” group, Select the “Object” icon
  6. Select “Text from file” from the drop-down menu  select text from file
  7. Select “From File” from the popup window 
  8. Select the PDF you’d like to embed from your Mac’s file system
  9. Click “Insert” 

Note: You may get an alarm that embedding the text of a PDF requires Microsoft to use an on-line overhaul to convert the PDF, and it may take fourth dimension to convert the PDF. Select “ Allow ” to continue with the summons .
Keep in mind this adds all of the text from a PDF into your Word document as editable textbook. It ’ sulfur as if you copied and pasted the text yourself, but it keeps the style you choose for your Word documents. This is bang-up if there are a few pages of text you want to add to a Word document for quotes, as an example, but may not be capital if the PDF has a short ton of text you do n’t need. besides check out the best alternatives to notepad++ for Mac .
Another option is to use Prizmo, a Mac app with a actually herculean OCR ( ocular character recognition ) engine that scans PDFs and helps you locate, edit, and send text snippets to apps like Word. It ’ s an excellent app for editing PDFs before embedding them to Word, as the OCR can identify misspellings and other grammatical mistakes, excessively. From there, you can extract textbook snippets that matter to your Word document alternatively of an stallion body of text. bright !

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How to Copy PDF into Word

You can besides copy and paste text from a PDF into Word. It ’ south simple on a Mac, and uses the familiar copy-paste shortcuts you ’ re used to. here ’ s how to do it :

  1. Open the PDF you want to copy text from
  2. Select the text you want to copy
  3. Right-click within the PDF
  4. Select “Copy”  copy PDF into Word
  5. Open the Word document you want to add the copied text to
  6. Place your cursor where you’d like to paste the text
  7. Right-click within the Word file
  8. Select “Paste”  select Paste when copy PDF into Word

The text you selected will appear !
note : the text may not conform to the style of your Word document. Often, copy-pasted text from a PDF is italicized, so be sure to select the text again and re-style it in Word if necessity .

Insert PDF Content as an Image in Word

You can besides add a PDF to Word as an image – but you will have to convert the picture first. The best app for this is Permute, an app that can convert a file to just about any other type of file !
hera ’ s how to use Permute to turn PDFs into image files :

  1. Open Permute on your Mac
  2. Drag the PDF you want to convert onto the Permute window
  3. note : permute will give a warning that you need to select a servicing to turn PDFs into images. Select “ Open ” and choose “ PDF to images ”

  4. Drag the PDF into Permute again after selecting the option to turn the PDF into an image file  convert PDF to image
  5. In the main Permute window, ensure “PDF to images” shows, and select the type of image file for your PDF
  6. Note: This is a good place to delete pages you may not want to convert. If you just need a single foliate of a large PDF, simply delete the rest of the pages .

  7. Select the “run” button at the bottom of the Permute window  convert PDF in Permute

That ’ s all you need to do ! Each page of the PDF will now show in your file arrangement as picture files. To add an persona to Word, follow these steps :

  1. Open Word on your Mac
  2. Open a document you’d like to add the image to
  3. Place the cursor where you want the image to embed
  4. Select “Insert” at the top of the Word window
  5. Select “Pictures”
  6.  Select “Picture from file”  select picture from file
  7. Choose the image you’d like to embed
  8. Select “Insert”  insert picture to Word

Your double will be added to Word, and can be resized as you like !

Conclusion

We most much associate Word files and PDFs as a conversion, but the two file types work in truth well together ! Adding a PDF to Word is pretty bare, and can save you time when you barely need to embed a file or copy-paste some text .
Apps like Prizmo, Nitro PDF Pro, and Permute make the march far elementary, and each is available for detached as part of a seven day trial of Setapp, the world ’ s best suite of productivity apps for your Mac. In summation to these apps, you ’ ll get entree to about 200 other incredible Mac apps. Continued outright use of the Setapp catalog is only $ 9.99 per calendar month once your free trial ends, so why wait ? Give Setapp a try today !

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