- How to politely ask for an interview result (while avoiding critical mistakes that can hurt your chances of getting the job)
- The best subject lines to use for your follow-up emails
- Word-for-word email samples and templates you can copy
- How long to wait before you send the email (and when to send a second email if needed)
- Two “insider” tips based on my experience as a recruiter, to make all of your follow-ups easier and stress-free
Let ’ s catch started…
How to Follow Up by Email After an Interview:
Step 1: Craft a Strong Follow-Up Email Subject Line
Email subject lines are important because they determine whether your e-mail gets opened, and how cursorily. I recommend following up with whoever said they ’ five hundred been in touch after your interview, or if you ’ rhenium not certain, follow up with whoever you were emailing to scheduling the interview. The person who scheduled your interview is a good person to follow up with to check the status of interview feedback. The best direction to write a national line for a follow-up electronic mail is to plainly reply to the latest electronic mail thread ( that you used to schedule the interview ) and leave the previous subject line. For model, let ’ s say that this was the former e-mail subject line :
interview on Thursday at 10:00 AM
You should hit “ reply ” in your e-mail program and then the topic channel will look like this :
rhenium : interview on Thursday at 10:00 AM
Continuing with the existing electronic mail thread and leaving the subject line as-is will boost your e-mail ’ south chances of getting opened faster. The recipient will open your follow-up e-mail because it ’ south authorize what the e-mail is about ( and it ’ mho clear that you ’ re not a strange or person cold-emailing them ). If you don’t have a previous email to reply to, then choose one of the following subject lines for your interview follow-up email:
- Job interview follow-up
- Following up regarding job interview
- Interview status follow-up
- Following up regarding interview results
Step 2: Writing the Body of Your Follow-Up Email
The body of your follow-up e-mail should be short and to-the-point. Most employers prefer to receive a short-change and sweet follow-up e-mail after the job consultation without any unnecessary information. therefore be clear and calculate about why you ’ re following up. Don ’ metric ton be timid. however, you should be civilized and respectful, no count how long you ’ ve been waiting. How to write a follow-up email after an interview:
- Greet the recipient by their first name.
- Explain that you’re following up regarding the job you interviewed for, to ask about the status.
- Be specific when mentioning the job; include the job title, the date you interviewed, or both.
- Reaffirm your interest in the position.
- Ask directly for an update and say you look forward to hearing about the next steps.
- Finish by thanking the reader and signing off with your first and last name.
- Keep your interview follow-up email short and to-the-point without any unnecessary content.
- Run spellcheck, and proofread everything before sending your follow-up email.
- Maintain a positive tone throughout, and don’t show frustration, even if this is a second or third follow-up after no response.
That death point is critical. even if you ’ re about to send a second or third base interview follow-up e-mail after two weeks, writing a rude message or showing frustration won’t make the employer’s decision-making process move any faster, and it could even cost you the job. sol use a positivist tone, tell the employer that you ’ re check for condition updates and you ’ rhenium excited to hear feedback when they have a chance, and then conclude by saying something like, “ Thank you indeed much for your time. I look ahead to hearing back when you have a find. ” Next, I’m going to make the task of sending an email after the interview even easier. I’m going to give you word-for-word samples you can copy…
Sample Follow-Up Emails After an Interview
First Follow-Up Email:
,I hope all is well. I ’ thousand following up to see if you have any status updates regarding the position that I interviewed for onI ’ m excited to hear about the adjacent steps, and the role seems like a great burst for my background based on what I learned ! Any updates you can contribution would be great. Thanks so much, .
If you send this, wait five business days for a answer. If you don ’ t receive a reply at that compass point, then it ’ sulfur clock time to send a second gear email…
Second Follow-Up Email After No Response:
,I hadn ’ thyroxine heard a answer to my last e-mail so I wanted to check back in to see how the interview process is moving on your end. Are there any updates you can share regarding the position? I’m still interested in the opportunity, and I look forward to hearing from you when you have any news to share.Thanks so much,
Note: The follow-up e-mail templates above are best if you ’ ve already sent a thank-you e-mail a day after your interview. We can ’ triiodothyronine go back in time though. So if you didn’t send a thank-you note after your interview, you can write a follow-up email that also thanks the employer… The basic consultation follow-up steps above will still work, but we need to add one piece near the begin of the follow-up electronic mail. After greeting the rent coach or interviewer by their name, you should thank them for taking the time to interview you. I ’ five hundred note the specific date you spoke to remind them, excessively. For model : “ Dear Jeff, thank you for taking the time to meet with me on Thursday. ” then you can use the same steps that we covered above for a regular interview follow-up email… Say you enjoyed learning about the position you discussed ( be specific and refer to it by the job entitle ), and then tell them you ’ rhenium eager for an update. Be clear and lineal, and ask for an update. end by thanking them, and then conclude the e-mail with your wide name, equitable like the examples above .
Interview Follow-Up Email Combined with a Thank-You Email:
,Thanks so much for taking the time to meet with me on Thursday to discuss the position. I enjoyed our conversation and the information you shared aboutI ’ megabyte following up to see if you have any updates regarding the position now. I ’ m excited to hear about the following steps, and the role seems like a great match for my background based on what I learned ! Anything you can plowshare would be capital. Thanks sol much, was interesting.
And for your future interviews, here is a thank-you email template I recommend after your interview. Send this within 24 hours. I prefer lunchtime of the following day:
,Thank you for taking the fourth dimension to meet with me yesterday. I enjoyed our conversation about , and theBest regards, position sounds like an exciting opportunity for me at this point in my career. I look forward to hearing any updates as they’re available, and don’t hesitate to contact me if you have any questions or concerns.
How Long Should You Wait After an Interview to Follow Up?
You should follow up five business days after your job interview if you haven’t heard feedback from the employer. Or, if the employer provided an expect date for feedback after the interview, follow up one business day after that date has passed. For exemplar, if the hire team said that they would inform you about the next steps within three days of your caper interview, wait four days, and then send a follow-up electronic mail. The idea is… this will help you avoid looking too eager and desperate.
eminence that you should besides send a thank-you e-mail within 24 hours of the consultation ! Don ’ thymine function these follow-up templates to email the company a day after your interview ; employers need clock time to make their decision. however, companies appreciate a brief “ thank you ” before they ’ ve even made a decisiveness. You can use this article to write a thank-you e-mail .
What Else to Do While Waiting for Interview Feedback
Keep in beware that delays happen and the lease process takes time. So the best thing for you to do while waiting for a status update is to apply for more jobs and try to get more interviews scheduled. You shouldn ’ metric ton stop doing this until you ’ ve signed a job offer ! No matter how well you write your follow-up electronic mail, it isn ’ deoxythymidine monophosphate going to get a company to move its serve faster, beltway delays, cut over other candidates, etc. This is why you should keep applying for jobs until you ’ ve signed a speculate offer. No exceptions. Because you never know if a company is interviewing 10 other people, considering promoting an home campaigner, or any total of other things that could cost you the job even if your consultation went well .
“These Emails Seem Too Simple. Should I Add More?”
Some job seekers have asked me whether the model emails above are besides brief or besides elementary. In my public opinion, no. I always recommend using a short and sweet follow-up e-mail in your caper search. I recommend keeping the length approximately the same as the templates I provided above. Don ’ thymine complicate your message. Give a civil greeting, be up-front and say what you want ( an update on the rent process ), and then conclude your e-mail politely without any unnecessary “ tease ” or filler message. This type of follow-up email is your best shot at getting a prompt update after your interview without seeming pushy, desperate, etc. In all likelihood, the person you emailed will get back to you and apologize and say they ’ re hush working on a decision. Or there ’ mho a luck they have newsworthiness to share and will update you adenine soon as they get your electronic mail. Either way, you reminded them you ’ ra waiting for news and placid have interest in the place, which is the goal (employers aim to hire people that seem genuinely interested in the role, and they won’t just assume you’re interested after an interview if they don’t hear from you!) If you want to know what else hiring managers look for when conducting interviews, read my list of job interview tips here. It ’ ll help oneself you understand the employer ’ south mentality better and will give you a big advantage over the competition in your job search .
What if the Employer Says They Don’t Have Any Feedback Yet?
In some cases, the rent director or recruiter will reply to your follow-up e-mail and say they ’ re distillery in the middle of the hire work and wear ’ t have information about the next steps even. At times, they ’ ll be particular about what they ’ re working on behind the scenes ( for example, they might say that they ’ re even working on getting the whole team in concert as a group to discuss respective candidates ) but frequently, they won ’ t distinguish you the specifics. Either room, I recommend responding with a brief electronic mail to keep the conversation alive and ensure that you stay in allude. By using the comply e-mail template, you give yourself an orifice to follow up again if needed, besides .
Sample Email Response if Employer Says They Don’t Have Any Status Updates:
,Thank you for the information. When would be an allow clock time for me to check back in ? I ’ megabyte excited about the opportunity and want to stay in touch, but I know these things take prison term so I don ’ deoxythymidine monophosphate want to follow up excessively much here. Any information that you can partake about the process would be great. Thank you,
What if the Company Hasn’t Responded to Multiple Emails After the Interview?
If you sent the first and second follow-up emails from the samples provided earlier and inactive didn ’ triiodothyronine hear back from the employer about your status as a candidate, here ’ s what to do :
- First, make sure you’ve waited one or two days for a response to your most recent email (not counting weekends).
- Then, send a follow-up to the same person, replying to the same email you already sent and keeping the same email subject line.
Sample Email Body:
,I just wanted to follow up again, make sure you saw my last e-mail, and ask whether you have any condition updates regarding the position that I interviewed for onThank you, . I’m looking forward to hearing back about potential next steps when you have a chance. Thank you so much!
Be Patient After This…
If you placid haven ’ deoxythymidine monophosphate gotten a response at that point, I ’ d be patient. There ’ sulfur a chance that an significant person in the hire work is on vacation, or that the person you ’ ve been emailing is extremely interfering, sick, etc. thus I recommend waiting a minimal of 48-72 hours at this point, and in some cases, a full moon workweek is better to wait. Sending another follow-up sooner than this won ’ thymine help oneself you get the subcontract. so try to focus on other tasks in your job search while waiting to ask for an update again. once you do feel it ’ s time to take things further, here ’ s who to email and how to write the email… Pick the following coherent person in the company to email. For exercise, if you were emailing an HR person before, try the rent director or person in the department you ’ ve been talking to in your job interviews. Or vice versa ; if you ’ ve emailed the hire director multiple times with no reply, then try checking in with HR, a recruiter, or another relevant liaison within the company. Since this is a brand-new e-mail thread, you ’ ll need to write a subject line. I recommend keeping it elementary and using one of the example subject lines that I shared earlier in this article .
Follow-Up Email to Second Person in Company (After No Response):
,I ’ megabyte writing to ask about any updates regarding the position that I interviewed for onI had emailed . last week and hadn’t received any reply or updates, so I thought it made sense to ask you next.If/when you have any feedback you can share, please do let me know. I enjoyed learning about the opportunity and am looking ahead to hearing feedback when your team has a prospect. Thank you for your clock and consideration,
How to Conclude Your Interview Follow-Up Email
In the sample distribution emails above, you ’ ll notice a blend of different ways of “ signing off ” and concluding the electronic mail. You can choose whichever option sounds lifelike for you, as some are more ball than others. Here’s a complete list of good, reliable options for how to end your interview follow-up email (in order of more formal to less formal):
- Thank you for your time and consideration
- Best regards
- Thank you for your time
- Thank you
- Thanks for your time
- Thanks so much
You can besides decide whether to write your first and last identify or precisely your beginning name. Choose based on your previous interactions with the hire director or employer, and what you feel fits with the industry and company culture. If you ’ ve been exchanging emails with the rent director on a first-name basis, you can fair sign your electronic mail with your first name .
Two More Tips for Following Up
If you follow the advice above, you will have great emails to send after any interview… from a phone interview to a concluding phase in-person interview. however, there are besides a few early tips I can partake that will make the procedure easier and help you get the job : Tip 1: If you’re still not 100% confident about your emails after reading the information above, have a friend or family member look at your follow-up email to give feedback. They can double-check everything and tell you if it sounds civilized and clearly, or whether something sounds off ! Tip 2: End each interview by asking when you can expect to hear feedback. Simply say, “When can I expect to hear feedback, and who will be in touch?” sometimes it ’ second normal for it to take one to two weeks for a response after your speculate consultation. For example, possibly you were the first person they interviewed and they need to talk to a pair of other candidates before making a decision.
so this point will save you a lot of stress because you ’ ll know whether it ’ s time to follow up or not, and you won ’ thyroxine be worried if you ’ ve beget no reception after a couple of days. While you wait for feedback, you can read these signs your consultation went well or badly .