How to Write a Follow-up Email After No Response – With Samples & Template

If your electronic mail has been ignored, a follow-up electronic mail can help get your conversation back on track. however, how to write a follow-up e-mail after receiving no response can be crafty, as you ‘ll need to decide both what to say in your follow-up electronic mail and how to son it. Do n’t worry if you ‘re struggling to find a professional and polite way of reminding person to respond. In this detail guide, we describe how to write a follow-up electronic mail after no response and provide some practical examples that you can use. last, we ‘ll introduce you to our follow-up electronic mail template that allows you to follow-up on on an e-mail faster than ever while still being civil.

What is a follow-up email?

A follow-up e-mail is an electronic mail to a recipient role you ‘ve already contacted once earlier. There are many reasons why you may want to send a follow-up e-mail, including :

  • Alert a recipient to a previously sent email
  • Request information, a reply, or response
  • Remind someone of an important time or date (for an event, for example)

The function of a follow-up e-mail is to act as a admonisher or immediate for a former e-mail you ‘ve sent. It ‘s not to initiate a conversation but to reinvigorate it and generate a response. The most effective follow-up mails are short, dulcet, master, and ( most importantly ) to the target. Do n’t waste time or words ; advise the experts : The US-based team of researchers analyzed over 2 billion emails and found that readers tend to skim over-long emails. While they found that half ( 50 % ) of emails receive a response within an hour, others could be left for long periods. The worst offenders ? Older adults take the longest clock to respond and write the lengthiest emails. Researchers besides found that electronic mail sent during the morning of the working week were most likely to receive a answer. however, those sent in the afternoon and over the weekends were less likely to receive a response. Why ? Researchers may have discovered the answer…

Why don’t people respond to emails?

always wondered why people do n’t respond to your emails immediately ? We receive sol many emails that we “ triage ” them, say researchers. This involves quickly checking them and then deferring them until a prison term when they can be appropriately handled. Recipients may mark or tag emails, file them away or just leave them unopened in their inboxes. Workers spend up to 28 % of their prison term understand and responding to emails, so we understandably develop strategies to speed up the process. Academics found that 16 % of us deferred responding to emails at least once a day. What type of emails are we ignoring ? “ Users are more probably to defer emails when handling them involves replying, reading carefully, or clicking on links and attachments, ” say the authors. The crucial determine point is : if your electronic mail has been delivered, it has been seen. Researchers in the report identified five core reasons why emails go ignored :

  1. The time or effort involved in handling the email 
  2. The identity of the sender; 
  3. The number of recipients on the thread
  4. The user’s workload and context
  5. The urgency of the email message

Before sketching out a reply, try to understand these pressures facing the recipient role. For exemplar, sending a follow-up e-mail ( however polite ) can put extra pressure on the recipient, suggest Adaira Landry and Resa E. Lewiss compose in the Harvard Business Review .

The perfect follow up email format

so, we ‘ve explored the reasons why you might need to send a follow-up e-mail ( and why you may not have already received a reply ). It ‘s time to get into the details of how to draft a follow-up electronic mail .

  1. Email subject 
  2. Greeting
  3. Body 
  4. Closing 
  5. Sign-off/signature 

We ‘ve covered how to create professional business question emails in previous blog posts, so we ‘ll follow our advice and keep this section focused .

Subject Line

Keeping the national line short-change, dessert, and simple is necessity, advises Rebecca Zucker in the Harvard Business Review. She suggests that 47 % of all emails are discarded by having icky subject lines. Do n’t make that mistake ! Should you forward the original electronic mail ? We recommend you do n’t .

Greeting 

In the professional worldly concern, focus on the formality. That means constantly using professional greetings unless you are on first-name terms with the recipient role. Want to learn how to start an electronic mail professionally and adequately ? Check out our feature of speech on how to start an electronic mail .

Body

A reminder e-mail is a fast and formal way of raising awareness of an electronic mail you have previously sent. You need to provide some context with the opening channel of your e-mail, something we approach in our segment on how to start a follow-up e-mail. We ‘ll assume that the previous electronic mail contained crucial data that you want the recipient role to see. There are several ways you can approach this :

  • Forward the original email (see reasons above why this isn’t a great idea)
  • Provide the initial email (as an attachment, or pasted below your follow-up email)
  • Provide a reminder of the crucial points (meeting details, for example)
  • Give an external link to the essential information (an event website or invite) 

The choice of how to relay the electronic mail or information is up to you. How you choose to do this will affect the structure, focus, and length of your e-mail .

Closing 

You ‘ve politely requested a answer, but you should besides let the person know how you will use the information and what you will do if no reaction is forthcoming. If you ‘re requesting their attendance at a meeting, for case, will you contact them on the telephone, or is this the last agreement you will have ? In another exercise, if you ‘re requesting person answer to an bill request, for example, will you then take further legal action if you receive no response ? Leave your proofreader in no confusion about your adjacent steps .

Sign-off/signature

A polite and master sign-off is essential. Do n’t know how to end an electronic mail by rights ? Please read our guide on how to end an e-mail .

How to start a follow-up email

The opening phrase is arguably one of the most all-important parts of your e-mail. So let ‘s expect at some of the most common e-mail openers and see whether they ‘re desirable or not :

Formal email introductory lines:

  • I would like to follow up on my previous email.
  • I would like to follow up on my meeting request.

These are formal-sounding approaches. We ‘ll assume here you do n’t know the person and are writing in a professional context. These are standard lines suitable for all context ( e-mail reception reminders, meeting reminders, and so forth ) .

Informal email introductory lines:

  • I wanted to follow up…
  • I’m just following up…

These are less courtly approaches and suggest that you know the person you ‘re writing to. We would caution against using these when contacting person that you have never met or have spoken with .

Suitable introductory lines when you include the email:

  • I’m following up on the email below.
  • I’m following up on my previous email.

These examples are suitable for requesting a answer when you have provided the original correspondence, either by forwarding the reception, pasting it below a fresh electronic mail or as an fastening. Looking for more creative e-mail opening sentences for your follow-up mail ? You ‘ll find ten more examples in our feature of speech of 100 best e-mail open lines .

How to write a follow-up email subject line 

How to write a follow-up e-mail discipline line that gets results is challenging. If we follow the advice previously, we should aim ( where possible ) to contain it to five words and under. The argue is that 56 % of emails are read on a mobile, where the fewer words, the better. You can either be explicit about your request or not. hera are few follow-up electronic mail subject production line examples :

  • Follow up: Email sent on XXX – This is a super formal subject line to a serious email.
  • Response required: Email sent XXX

Again, a serious submit channel for a serious electronic mail .

  • Reminder to register for XXX – This is a polite email reminder for an event.
  • Be great to hear from you – This is a relaxed and informal approach that you should only use with someone you know.
  • Network event reminder… Another polite follow-up about an event.
  • Thanks for our meeting –This is a different way to follow up with a person you have already met. You’re not demanding a response but creating a connection.

Do n’t use the title you previously did when deciding on your subject header for a follow-up electronic mail. There may be a reason why the recipient role missed ( or ignored ) your previous electronic mail. Sending the same subject line again could result in it being ignored once again. It can be awkward sending a follow-up electronic mail but avoid being amusing in your subject title for a follow-up electronic mail. Some people may not share your sense of humor or even find it dysphemistic .

Some bad follow up email subject examples include:

  • Why didn’t you respond?
  • Did you get my last email?
  • I’m waiting for your reply…
  • I know you’re busy, but…
  • Just checking in… 

When to send a follow-up email?

Before we describe how to write a follow-up e-mail, how soon should you send a follow-up e-mail ? One crucial consideration is whether the electronic mail answer is time-sensitive. Take, for case ; you are inviting person to an event. You may have a deadline for an answer. In this encase, you may need to send a polite follow-up electronic mail quickly, which is acceptable. If you know the person professionally, you have greater freedom when following up on an e-mail. You may choose to send a professional request promptly, with the understand that this wo n’t damage your repute or kinship. Suppose you ‘re sending a follow up mail to person you have never met or have no professional relationship with. In that case, we recommend waiting around five days ( one working week ). While it can be frustrating to wait for a response, consider what we ‘ve learned about electronic mail triage and be affected role .

Follow up email samples

We ‘ve provided the framework for how to follow up on an electronic mail ; now, it ‘s time to put it into practice. here, we give some examples on how to create a civil follow-up e-mail, a gentle follow-up electronic mail, and a more formal answer request. These examples illustrate best-practice but should be used as the basis for your communications. If you ‘re struggling to find the right words, Flowrite can help you create civilized and master emails that will ensure a prompt answer every time .

Polite follow-up email sample

here ‘s a civil follow-up electronic mail sample distribution you can send after not receiving a reply. When deciding how to follow up on e-mail politely, think about the person and understand why they may not have read your e-mail. In this civil follow-up e-mail model, we ‘ve acknowledged why person may not have responded to an e-mail – “ I understand that you are busy ”. To
ryan @ podcastd.io
subject line : Be great to hear from you…
Dear Ryan,

I ‘m good following up on an electronic mail I previously sent to you. I understand that you are busy, but I would appreciate it if you could review the e-mail and answer to me a soon as you can.

If I do n’t hear from you by the end of the week, I ‘ll call you at your function.

Yours sincerely,
Sarah Jones

Follow up email sample after no response

hera is a sample distribution of a follow-up electronic mail commit after getting no reply. It does n’t beat around the bush-league but gets uncoiled to the point. This electronic mail is n’t to person that you know but a generic electronic mail address or nameless recipient. To
information @ podcastd.io
subjugate agate line : Be great to hear from you…
Dear Sir/Madam,

I am following up on an electronic mail I sent on 12 September. Please can you review the e-mail and answer deoxyadenosine monophosphate soon as potential ?

If you would like to discuss the electronic mail in far detail, please contact me directly.

I look forward to hearing from you.

Yours faithfully,
Sarah Jones

Gentle follow up email sample

If you ‘re looking for a docile follow-up electronic mail sample, here ‘s one. This is a lot less dinner dress than the former ones. To
ryan @ podcastd.io
subject line : Be bang-up to hear from you…
Hi Ryan,

It was great chatting with you earlier. I ‘m good getting in touch to check whether you had a prospect to review the electronic mail I sent to you previously and whether you could reply ?

If I do n’t hear from you in the future few days, I ‘ll give you a call.

Best regards,
Sarah Jones

Follow-up email template – the Flowrite way

Flowrite is an AI writing tool that turns light instructions into ready-to-send emails and message. however, for emails such as follow-ups after no reaction it can write the wholly electronic mail for you. Take a attend at the example below to see how to follow up on an e-mail with click of clitoris thanks our follow up electronic mail template .
Are you feeling more confident about how to follow up on an e-mail after reading the blog post ? We hope therefore. The future clock time you need to write a follow up e-mail after getting no reply, equitable remember best practices we covered in this guide or sour to our follow up electronic mail samples. Better even, give Flowrite and our follow-up e-mail template a test .

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