How to email a fax | Fax Authority

How to email a fax

There are two ways to email to a facsimile car : through an on-line facsimile service or an enterprise level facsimile server .
There are early ways to fax from a computer that uses a connect fax machine or fax software ( a calculate surrogate for a facsimile machine ) however ; these approaches do not have the profit of being able to be managed through electronic mail and besides require a land-line earphone line .


  • There is no “out of the box” way an email program can send a fax. An online fax service, fax server, or connected fax machine is required to enable email to fax and fax to email.
  • You can send and receive a fax with email by using an online fax service, including email services such as Gmail, Hotmail, and Outlook.
  • You can send and receive a fax using a connected fax machine or multifunction printer as a relay. Most only have the ability to receive a fax and forward it to email, while sending is done through the print driver.
  • Enterprise & corporate level fax servers can add “email to fax” and “fax to email” capability to an organization.
  • Alternatives include fax software and finding a local establishment to send and receive faxes

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How fax to email (and email to fax) works

There are two ways for connecting facsimile and e-mail. The first is with a fax server ( an on-line fax service is a type of fax server ), the second is with a connect facsimile machine with electronic mail capability .
An on-line facsimile serve is a type of fax waiter. The main difference between the two is that fax servers are managed directly ( typically found in enterprise and corporate environments ) while on-line facsimile is available as a serve.

A associate facsimile machine is a fax car that is controlled by a computer or smartphone. many connect facsimile machines can send a fax from the print driver, and some can relay the fax to an e-mail whenever a fax is received .

How to send and receive a fax to email (or email to fax) with an online fax service or fax server

Email to fax ( and fax to email ) is a standard function with most on-line fax services .

Sending an email to fax

Steps vary by service provider. A typical approach to sending an electronic mail to fax with an on-line facsimile service is :
Step 1 – Prepare a new email. Open a new electronic mail as you normally would .
Step 2 – Put the “to” fax number into an email address. To send the e-mail to a fax transport to an electronic mail address that is the fax number @ For case, if the fax number to send to is +1 ( 212 ) 555-5555, and the on-line facsimile service is Nextiva, the e-mail to send to is [ e-mail protected ]
Step 3 – Enter subject line and body of the email. The submit line and consistency of the electronic mail will be converted over to the relevant parts of the facsimile ’ s cover page. The national production line will be the e-mail ’ sulfur subject line, the body of the e-mail will be the body of the cover page. data about the transmitter automatically inserts into the cover page from the service ’ south shape .
Step 4 – attach the documents to fax. More than one document can be attached, and file formats such as Word and PDF are universally compatible .
Step 5 – send the email. The e-mail travels to the fax service. The facsimile servicing will then convert the e-mail information over to a fax and call the facsimile number .
Step 6 – wait for confirmation (or message failure). The fax service sends a confirmation page e-mail showing the fax was successfully sent or not .

Receiving a fax to email

Steps vary with each supplier. here is a distinctive approach to receiving a facsimile to an electronic mail address :
Step 1 – the fax service waits for the fax line to ring. The facsimile service is constantly on careless of whether your calculator, smartphone, or electronic mail client is active agent .
Step 2 – the fax service answers the ringing fax line. The sending facsimile machine transmits the facsimile information to the fax servicing .
Step 3 – the fax service stores the fax. A web browser, software platform, or app can access the faxes.

Step 4 – the fax service emails a copy of the fax to the designated e-mail address ( vitamin e ) ( some fax services allow for more than one recipient e-mail savoir-faire ). The electronic mail arrives with a transcript of the fax in PDF format .


The system can work all types of devices, including Computers ( Windows, Mac, and Linux ) and Smartphones/Tablets ( iPhone, Android, Blackberry, and Windows Phone ). It can work anywhere that e-mail can be accessed and a PDF document can be displayed .
All types of electronic mail addresses are compatible. An on-line electronic mail to fax service can work with :

  • Webmail email addresses such as Gmail, Hotmail, Yahoo! Mail, and Outlook 365 webmail.
  • Verizon, AT&T, Time Warner, Comcast, CenturyLink, and any internet service provider’s email.
  • Any email client such as Outlook, Thunderbird, and Mac Mail.


The limitations of fax to email with an on-line facsimile serve or fax server come by and large from the repositing size the e-mail supplier allows. Most e-mail providers allow more than adequate room ; however fax documents take up much more computer repositing space than an equivalent document typed directly into an electronic mail .
With a facsimile server, there may be limit set by the administrators as to what type of electronic mail can send and receive a facsimile. however, these limitations are specific to the administration and not the server software .

Use a connected fax machine to send and receive a fax with email

Most affiliated fax machines have the ability to “ print ” to fax through the print driver. Some connected fax machines ( or multifunction printers with facsimile capability ) can forward a fax to email .
A connect fax machine will however require a land line telephone line, just like a regular facsimile car .

“Printing” to the fax driver

Connected facsimile machines can send a facsimile by “ print ” the fax .
The specifics vary by fax machine. It is typical to have the ability to load the print driver ( go to print the file, select more options ). Within the print driver is an option to send the document to a fax act .
other facsimile machines have software that runs the functions for sending the fax. Within the software, there is an choice to build a simple facsimile and send it as a fax .

Forward fax to email

Some connect facsimile machines can forward ( or relay ) a received fax to an electronic mail address. When a facsimile is received, an e-mail sends to a designated electronic mail address with a PDF copy of the facsimile attached .
Alternatives – fax with a computer or use a local storehouse

The simplest option to an on-line facsimile military service with electronic mail facsimile or a connected facsimile machine is fax software or finding a local place to send a facsimile .
Most versions of Windows include “ Window fax and scan, ” a course of study that acts as a mastermind substitution for a facsimile machine. A fax modem on the calculator and a land line telephone line are required. This program acts very much like an e-mail customer, however, is for sending and receiving faxes .

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